The statement of the vote for each ballot box, the progress reports and cumulative statement of the vote for the counting centre should be prepared with care since it represents the final results of the election for a counting centre, unless subject to a recount.

Statement of the Vote for Each Ballot Box

The statement of the vote for each ballot box is usually prepared and signed by the counting officer.

Representatives of political parties and candidates present at the counting table should then sign the form. Their signature is very important as it reflects and demonstrates that they agree and acknowledge the results.

The printed name, address, and telephone number, if any, could also be on the form along with the signature of voting station officials and representatives of political parties and candidates. In case of any future complaint or investigation, the electoral management body will then more easily be able to contact these persons.

Concerning principle of transparency, it is strongly recommended that the observers as well as political party and candidate representatives each be able to transcribe the contents or obtain a copy of the statement of the votes.

Statement of the Vote for the Counting Centre

The progress report and the cumulative statement of the vote for the counting centre should be completed by the person responsible for combining the results for the counting centre. The statement for the counting centre should be signed by representatives of political parties and candidates.

Information contained on this form should also be made available to them, and to any observers present, to transcribe, or a copy of the actual form should be provided.