The statement of the votes for a voting station should be prepared with care since it represents the interim and final (unless subjected to a recount) results of the election for a voting station.

This form is usually prepared and signed by the counting officer. The form is often signed by representatives of political parties and candidates as well. Their signatures are very important in order to reflect and demonstrate that they agree and acknowledge the results. They could include their printed names, addresses and telephone numbers, if any, on the form along with their signatures.

In case of any problems, the electoral management body will then be able to contact these individuals more easily.

For the sake of transparency, observers, and representatives of political parties and candidates, should be permitted to receive an official copy of the statement of the votes.