The formalities, in accordance with good practice, that would be completed upon appointment would include an instrument of appointment setting out the terms and conditions of the appointment, the job description attached to the position, and a copy of the oath of office and/or code of conduct signed on appointment.

Other important information that would accompany the appointment instrument includes to whom the staff member reports and whom he/she should consult for assistance, if necessary. Information may also be given at this time concerning security and identification documents. The appointment instrument may require that the prospective appointee forward a letter of acceptance within a stipulated period. It is good practice, and may be legally required, to inform the prospective appointee of circumstances under which he/she may be dismissed from the position.

It is also common practice among EMBs to inform the public about senior appointments to the EMB, such as a newly-appointed head of secretariat or senior managers, by placing this information on the EMB website, newspapers, and other media. Information about such appointments may include a photograph, academic qualifications, and professional background and achievements.