The question of who is or is not a practising journalist is one best left to journalists' organizations - although some governments, through an Information Ministry or similar body, have a system for accrediting journalists. Whatever the merits of these different systems, however, sometimes an accreditation system is required for journalists in elections specifically. This is because the media will be entitled to attend events - such as material transportation, or the count – which might not be open to ordinary members of the public.

The preferable system for accreditation of journalists in elections is one that is conducted jointly by the electoral supervisory body and the media regulatory body (if any). Accreditation should be available to all representatives of local, national, and international news organizations on production of credible identification. The accrediting authority should have no discretion to refuse credentials to any bona fide news representative.

The requirement to provide access to accredited media staff should be conveyed to the police or any other body responsible for security in the elections, as well as with electoral staff. Credential I.D.s often consist of a laminated photocard, clearly identifying the bearer as a media representative. Guidelines should also be made known to the political parties, who in turn are expected to ensure their members and supporters facilitated (and did not impede) access by anyone bearing media credentials. In Timor Leste in 2012, journalists were required to present credentials as follows:

Accreditation shall be granted against presentation of a personal identification document, a professional certificate, a certification issued by the media organ for which the media professional works, and the duly filled in identification form to be made available by STAE [the Electoral Commission].[i]

When the approximate date of an election is known in advance, accreditation of most local journalists can be organized in time to avoid a last-minute rush. There should be no limit on the number of media personnel issued with accreditation. News organizations have no obligation to limit the number of journalists who are accredited, although it would be reasonable for organizers of an event to limit the numbers from a particular news organization allowed into any particular event or location if that is necessary to secure access for the widest range of media.

Although a photocard - visible evidence of accreditation - is no doubt useful at many public events connected with elections, this should only be required as a precondition for attendance in two circumstances:

• when the security of the electoral process is at stake - as at the voting or the count,
• when logistics determine that only a limited number of journalists can have access.

In the latter case, it will be up to the journalists themselves to operate a pool system, whereby they will select which of their representatives attend an event and they then share the information gathered. Election officials can also set up a rotation to ensure that some journalists are always present, allowing the journalists to decide among themselves who will benefit from the various time slots made available.

In other words, accreditation is for the most part an administrative tool that only very occasionally has a security dimension. In general, the principle that anyone can have access to the public electoral process and write or broadcast about it is the paramount one.