The statement of the vote for each voting station, the progress reports and cumulative statement of the vote for the counting centre should be prepared with care since it represents the final results of the election for a counting centre, unless subject to a recount.

Statement of the Vote for Each Voting Station

The statement of the vote for each voting station is usually prepared and signed by the counting officer. In most cases, only one ballot box is used for each type of election in a voting station, but due to large turnout or large-sized ballot papers, more than one ballot box can be used for the very same election in a voting station. If more than one box are used for each voting station, and votes will be counted at the voting station, the boxes should be carefully and clearly identify to belong to the specified voting station.

Representatives of political parties and candidates present at the counting table often then sign the form. Their signature is very important as it reflects and demonstrates that they agree and acknowledge the results.

The printed name, address, and telephone number, if any, could also be on the form along with the signature of voting station officials and representatives of political parties and candidates. In case of any future complaint or investigation, the electoral management body will then more easily be able to contact these persons.

Concerning principle of transparency, it is strongly recommended that the observers as well as political party and candidate representatives each be able to obtain an official copy of the statement of the votes.

Statement of the Vote for the Counting Centre

The person responsible for combining the results for the counting centre should complete the progress report and the cumulative statement of the vote. The statement for the counting centre is often signed by representatives of political parties and candidates.

Information contained on this form should also be made available to them, and to any observers present. An official copy of the actual form should be provided.