Voting Operations

United States: Early Voting in Texas (1996)

A description of the different types of early voting that are allowed by the Texas election code. Provides information on where and when early voting can take place

United Kingdom: Election Action Plan (1995 )

Election Calendar for the Electoral management body showing the tasks which must be perfomed and the deadlines for these tasks in relation to the election calendar

Indonesia: Tabulation of Votes (2004)

The law on the tabulation of votes for the election of President and Vice President in Indonesia. Provides regulations for how the process should unfold including documentation and persons authorised to count as well as to witness the counting process

Australia- Samples of Ballot Papers

Sample ballot papers showing the order in which each column of candidate will appear

Liberia: Ballot Poster (2005)

An example for voters on the correct ways to mark the ballot. Shows the types of markings that will be deemed invalid and will not be accepted for the count.

Budget Contingency Costing Worksheet (1997)

Estimated costs of an election based on different scenarios. The sample provides for five possible starting dates when the election will be held and the cost implicates of each date

Sample Costing Worksheets (1997)

A worksheet for costing of election supplies including staffing of voting station and voting materials such as ballot papers, stationery, lighting, security and power supplies

New Zealand: Candidate/Party Nomination Forms

Nomination Paper for Candidates for Parliamentary elections. Covers details for the nomination of an independent candidate as well as the submission of a party list by interested political parties.

Australia: Close of Voting Checklist

Instructions and Checklist for the Voting station officials of tasks to be perfomed immediately after the official end of the voting in preparation for the count. Provides for the accounting of all ballots, used and unused; and spoilt and discarded.

Bosnia: Complaints Process and Form

Procedures for submitting an election complaint or query. Includes information on who is eligible to appeal against any aspect of the electoral process , the type of queries and the processing time for the queries

United Kingdom: Voting Access for the Disabled (1992)

A discussion of improving access to the vote for disabled voters. Suggestions include alternative voting mechanisms such as postal voting as well as making polling station layout more user friendly for disabled voters

Iraq: Election Offences (2005)

Defines electoral offences and the sanctions or punishments that are to be applied for such offences

Ethiopia: Election Timetable

Election calendar for the Election management body . The calendar is based on the election date and the steps in the electoral process which lead up to that date

Afghanistan Election Complaint Form

Form to be completed by the complaintant and submitted to the Electoral Complaints Commission

Australia (Queensland): Application Form for Special Vote (1992)

Application form for postal voting and electoral visit voting

Iraq: Voters' List Inspection (2005)

Procedures for Inspecting the Voters' Roll and raising challenges to the inclusion of certain inviduals in the voters' roll

Singapore: Election Announcement

Writ of Election for the Election of Members of Parliament. Issued by the President of Singapore

Singapore: Secrecy Form

An oath of secrecy that is to be signed by persons involved in the electoral process.

Indonesia: Objections Form (2004)

Statement of objections by witnesses and special incidents related to the result of voting and vote counting at polling stations.

Indonesia: Procedures for Opening Ballot Boxes (2004)

A record of the opening of ballot box, taking out the contents, identifying types of documents and counting the numbers of each type of document for voting.

Indonesia: Assisted Voting Form (2004)

Statement by a Helper that assists physically handicapped voters. The helper commits to secrecy

Georgia: IFES Training Video

Script for the training of members of the Provincial Election Commission on Voting Day Procedures

Georgia: Qualifying to Vote

An organogram of the various scenarios that voting station officials may face when determining the qualification of a person to vote and the steps to be followed for each scenario

Guyana: Voter Registration Form

A proposed voter registration form from Guyana.

Council of Europe:Handbook for Election Observers(1997)

A handbook for Election Observers covering the observation of the various stages of the electoral process namely, pre polling , polling, counting and post-counting

Australia:House of Representatives Ballot Papers (1996)

Sample Ballot Paper for House of Representatives provided by Australian Electoral Commission(AEC)

India: Application for Correction of Voters' List

Form to be used for correcting particulars that have been incorrectly entered into the voters' list (Electoral Roll)

Indonesia: Preparing the Voters' List (2004)

Schedule for the process of preparing and delivering the final voters' register including the production of the Preliminary Lists, the Supplementary Lists and the Final List as well as the Voters' Cards

New Zealand:Information for Candidates (1996)

Useful information for Election candidates including the laws and regulations governing the elections and also some practical advice.

Reviewing the Legal Framework of Elections

International electoral standards and guidelines for reviewing the legal framework of elections as it pertains to the different aspects and phases of the election

IFES-Albania:International Observers Manual(1996)

A guide for international observers with chapters on overview of the electoral system, opening of the poll and ballot, processing of voters, and closure of poll and counting of votes

Trinidad and Tobago:Issue of Voting Station Supplies

A checklist for the issue of election materials with description of the item to be issued, the number required and the actual number issued.

Trinidad and Tobago:Issue of Administration Supplies

A checklist for the issue of admnistrative supplies for an election including forms, materials, stationery and manuals for various personnel within the voting station.

Liberia: Election Timetable [2005]

Calendar produced by TLC Africa Magazine to highlight important events leading to the 2005 elections in Liberia

Liberia: Code of Conduct (2005)

Code of Conduct for employees and members of the National Election Commission

Malawi: Voting Procedures

Manual for voting station officials. To be used for training and as a reference on voting day .

Australia: Materials Quality Control Procedures (1998)

Procedures for the production and distribution of voting materials

Australia: Quality Control Worksheets (1998)

Worksheets to be used during production to control quality of election materials

New Zealand:Mixed Member Proportional (1996)

A poster with a short explanation of the Mixed Member Proportial Electoral System

Australia: Mobile Polling Team Report

Return of Officer-in-Charge of mobile polling team

New Zealand: General Election Timetable (2005)

Election Calendar for the 2005 Parliamentary Elections, covering the period from the dissolution of Parliament until the declaration of the elected members

New Zealand: Ballot Paper Accounting and Ballot Sheet

A form that is used to account for and tally the various kinds of ballot papers available after the end of the voting and counting processes.

New Zealand: Voting Site Application Form

Application by returning officer to use various premises as a voting stations. Gives the dates and times required, proposed payment and includes a questionnaire on facilities available at the particular site being applied for.

Namibia: Nomination Form- Regional Council Elections (1992)

Nomination form for regional council elections. The form contains sections which may be completed by the returning officer, candidate and political party.

Namibia: Nomination Form- Local authority elections (1992)

Nomination form for candidates for local authority elections held on the basis of party lists.

South Africa:Nomination Timeframes (1996)

Timeframes for the nomination of candidates for local government elections. Includes preparations for the nomination process and liasion with parties up to and beyond election day.

South Africa:Nominations/Registration checklist (1995)

Checklist on Nomination and Registration of candidates in South Africa.

St Vincent and the Grenadines:Oath of a Poll Clerk

A voting station clerk's oath to professionalism, non partisanship and secrecy in the voting and counting process

IFES Russia 1996:Observer Worksheet(1996)

Checklist to be completed by field observer as they visit different polling stations.

New Zealand:Reply to Offer of Employment(1996)

Acceptance of Employment with declaration of impartiality and details of previous election experience

Operations and Security Centres

Management plan for election tasks including compilation of the voters' list, nomination, voting, training of electoral staff, voter education and logistics.

Australia: Ordinary Votes Checklist (1996)

A checklist for the voting officials which will be used when processing the movement of voters through the voting station as they cast their ballots.

Registration Form for Overseas Voting: Australia

Form to be completed by voters who intend to leave the country temporarily (up to six years) and would like to vote whilst they are absent. Details where outside of the country such voters can cast their ballots

Ghana:Parliamentary Nomination Paper(1996)

Nomination paper for Parliamentary elections including submissions from the persons nominating and acceptance of the nomination by the prospective candidate.

Polling Day Staff Summary(1997)

A checklist for the total number of voting station staff required for various voting divisions.

Australia:Election Supervisor Forms

A Manual with instructions for the official supervising several voting sites with directions on what materials to carry, and a record of all the voting sites visited, when visited and any problems identified.

Australia: Assessment of Voting Site (1996)

Assessment of potential voting site including security, accessibility to all voters, with reference to disabled voters and available amenities as well as cost of hiring.

Australia:Voting Station Liaison Officer's Report (1996)

Reporting Forms for officer supervising a number of voting stations. Provides for a number of visits during the election day and the material that should be carried in case there is need for replenishments.

Liberia: Polling Procedures (2005)

Procedures to be followed by voting station staff at in the immediate voting and counting period. Details who is authorised to vote and persons authorised to be in the voting station.

New Zealand:Training Answer Book(1996)

Answerbook used during the training of voting station staff.

New Zealand:Voting Station Staff Workbook (1996)

Workbook used during the training of Voting Station staff

Portugal:Calendar for Presidential Election (2006)

Election Planning Checklist with dealines for election related tasks in the three months preceding the voting day (Portuguese)

Australia: Mail Voting

Postal voting certificate and the envelope to be used to mail it to the electoral management body.

United Kingdom: Mail Voting

Information on postal voting including how to apply, how to complete the postal voting certificate and return it to the electoral management body.

Trinidad and Tobago: Preparation for Elections Manual

Handbook for the process of preparing for the election covering all steps of the process including appoint of voting officials, nomination, provision of supplies and logistical arrangements

Namibia: Election Notice (1994)

Presidential decree on the dates and persons responsible for the nominaition and election of the President and of members of the National Assembly.

Virgin Islands: Nomination Receipt (1996)

An acknowledgement of receipt of a candidate's nomination papers.

South Africa: Evaluation of 1999 National AssemblyElections

Report on Focus Group and Workshop discussions held to evaluate the 1999 Elections. Stakeholders who participated included observers and political parties. Includes assessment of the vote counting process.

United States: Application for Mail Ballot (1996)

Internet Application for Early Voting by Mail

Somalia: Somaliland Election Results

Preliminary election results declared in all regions of Somaliland

New Zealand: Returning Officer's Diary(1996)

Diary of tasks to be performed in preparation for the election and the dates by which those tasks should be performed. The diary counts backwards from fifty days before the election.

Australia:Returning Officers’ Election Journal(1996)

Election Journal that could be used as a tool to record events and assist Divisional Returning Officer.

New Zealand:Returning Officer's Manual (1996)

This manual covers various issues including the law; events in the period before, during and after voting; financial and adminstrative management; forms and press and public relations.

United States: Rights for Elderly/Disabled Persons(1997)

Voting Rights for Elderly and Disabled Voters in Washington state. Includes a description of the accessibility standards for these special voters and the kind of assistance they are entitled to.

USA, Illinois:Rights/Limitations of Poll Watchers

A description of what a pollwatcher is and what s/he can or cannot do during observation of the process.

Trinidad and Tobago:Roving Officers Inventory(1997)

A checklist for supplies to be carried by a roving officer who moves with repleshnishment supplies for the voting stations.

Russian Federation: Quick Reference Election Plan(1996)

A summary of the activities that should be carried out in preparation for the election. Works forwards 6 months from the ANNOUNCEMENT of the election date

Russian Federation: Election Calendar Plan(1996)

A six month election calendar beginning two months before and ending three months after the election date. Details the task, the deadline and the person responsible for the execution of the task.

Canada: Diary of Duties of Returning Officer

Details all the tasks that the returning officer is required to perform and the relevant reference to each task in the electoral regulations and the electoral law.

El Salvador: Voter Registration Form and Card

A registration form completed by a prospective voter and the voter's card produced when all the information has been processed.

Canada: Election Supplies Manual (CODE INC)

Commercial Election Supplies company makes lists the type of materials that it can and has supplied for voting operations for specific numbers of voters in different parts of the world.

Australia: Senate Ballot Paper (1996)

Sample compleleted ballots for Senatorial Elections. Unusual in that it gives the voters two options or methods of casting the ballot. Used for voter education purposes

Tasmania:Set of Robson Rotation Ballot Papers (1996)

Sample Ballot Paper for House of Assembly in Tasmania.

South Africa:Overseas Voting

Information on eligibility criteria for overseas voting and the steps to be taken to access the service

Trinidad and Tobago:Special Voting Materials Inventory

An inventory of materials required for special voting. These include seals, the list of special electors and instructions to the special voting presiding officer

Iraq: Special Voting Procedures(2005)

Special voting procedures for detainees, hospital patients and security forces. Details times and locations for special voting as well as the number of staff that will deployed for such. Also describes the actual voting and counting procedures and the process of packing up voting materials.

Australia: Spoilt/Discarded Ballot Envelope (1996)

A visual of an envelope used to store each spoilt or discarded ballot and what is to be done with it before it is placed in the envelope

South Africa: Electoral Code of Conduct

A short summary of South African Electoral Code of Conduct

New Zealand: Training Observation Checklist (1997)

Training Observation Checklist for Area Co-ordinators in New Zealand.

Trinidad and Tobago: Voters List Distribution Schedule (1997)

Checklist for the number of voters's lists required by voting officials on voting day(s). The number is based on the total number of electors on each list

United Kingdom: Absentee Vote Application

Application to vote by post or by proxy for employment reasons. Requires certification by employer or in the case of self-employment by a witness

United Kingdom: Absentee Voter Declaration of Identity

Declaration and certification of identity by an absentee voter and her witness. Also includes instructions for casting the ballot and submitting it to the election management body.

United Kingdom:Application to vote by Proxy(2001)

An application to vote by proxy because the voter willnot be able to attend their designated voting station on polling day.

United Kingdom:Election Planner(2005)

An election planner detailing various tasks that need to be performed for an election and assigns responsibility for the completion of the tasks

United Kingdom: Voting Stations Accessibility Checklist

Checklist for the Accessibility of Voting Stations. Criteria of Assessment includes entrances, facilities, routes to the voting station and wheechair access.

Unites States: Nomination Requirements for Senatorial Primary Elections (2004)

Summary of qualifications and requirements for nomination for the position of senator. Includes details of age and political party qualifications as well as requirements for fees or signatures.

United States: Exit Poll for Democratic Party Presidential Primary (2004)

Questionnaire administered to a sample of voters by media organisations in order to determine likely outcome of the Democratic Party's presidential primary election.

South Africa: Application for Special Vote

Form used by persons who will be unable to attend a voting station on election day. Details categories of voters who qualify for such arrangements including those who would like to be visited by voting officials in order to cast their votes.

United States of America (Texas): Early Voting

Description of the two forms of early voting allowed in Texas, who qualifies and how and when early voting is conducted in the state of Texas. Information published by the secretary of state for Texas.

United States: Services for Votes with Special Needs

Details arrangements for voters with special needs ranging from disability, illiteracy, language difficultiesand inability to be at the voting station on election. Special arrangements include early voting, accessible voting stations and interpreters.

Trinidad and Tobago:Voting Station Layout Poster

A poster detailing the layout of the polling station and the route voters should take when moving through the polling station

United States: Voting Station Operations Checklist

Checklist for all tasks to be carried by the voting station officials. Covers the preparation of the voting station and the receipt of supplies and equipment to packing of materials at the end of voting. Also details persons authorised to be inside the voting station.

New Zealand: Voting station Performance Checklist (1996)

Checklist used to examine the perfomance of the Voting Station in New Zealand.

Tanzania: Voter Registration

Form used for the registration of voters in Tanzania (Swahili)

Australia:Withdrawal of Consent to Nomination(1996)

Form to be signed by a person who does not wish to be nominated as a Senator or Member of the House of Representatives.

United States: Absentee Polling Staff Duties

 

India: Handbook for Polling Agents (2004)

Handbook produced by the Election Commission of India for polling agents at elections where electronic voting machines are used.

Palestinian Territories: Polling and Counting Manual for the Presidential Elections (2005)

Polling and Counting manual prepared by the Central Elections Commission to organize all practical aspects of the 2005 Presidential Elections pursuant to the 1995 Elections Law no. 13.

Indonesia: Voting and Vote Counting Procedures (2004)

Procedures for Voting and Vote Counting at the Polling Station Level

Indonesia: Overseas Voting and Counting (2004)

ON The Procedure for ballot casting and ballot counting in the election of members of the People's Representative Council (DPR) for Indonesian citizens overseas

37 of 2004 Procedures for Voting (fix)

 

Albania: Training of the Election Commissioners (2003)

 

Albania: Enabling the blind to Vote OSCE (2005)

An article about a program that was designed to give the blind better access to the voting process

Australia 1996: Application for a Postal Vote

Application for a special vote to be signed by the applicant and a witness who certifies that the voter will indeed not be near the area where they are registered to vote.

Australia: Application for a Special Vote (1996)

Information on Special Voting and the application form provided by the Australian Electoral Commission (AEC)

New Zealand: Application for a Special Vote (1996)

Leaflet for people who wish cast a Special Vote before voting day, on voting day but not at voting station in New Zealand.

United States: Application for Absentee Ballot (1996)

Application for an absentee ballot to be completed by a voter who will not be able to visit the voting site on election day.

United Kingdom: Poll Worker Appointment Letter

 

Australia: Application for Employment

Application form for employment as an election casual or as an election official.

United States: Application for Place on Primary Ballot

 

United Kingdom: Application to Vote by Post or Proxy (1998)

Internet application to vote by mail or by proxy

Antigua and Barbuda: Appointment of Agents

 

Antigua and Barbuda: Appointment of Agents

Form for appointment of polling agent. The form is to be completed by the candidate.

New Zealand: Appointment of Polling Staff(1996)

Contract for Appointment of various levels of election staff including a description of responsibilities and the expected renumeration.

New Zealand: Appointment of Scrutineer (1996)

 

Australia: Checklist for Ballot Issuing - Absentee Votes

 

Australia: Application for a Postal Vote

 

Australia: Tasmania - Postal Voting Application

Application Form for Postal Voting

Australia: Declaration Vote Envelope

 

Australia: Vote Issuing Checklist

 

Australia: Party Registration Form (2004)

Registration of Political Party for the purposes of participating in elections for the Senate and for the House of Representatives.

Australia: Return of Voting Station Officer in Charge

Has examples of all the records kept by a returning officer in charge of the voting station including the checklist of materials received and used such as ballot boxes, seals and seals. Also acts a result or counting sheet for the election itself

Australia: Draw for "Ballot Paper Order" (party lists)

 

Trinidad and Tobago: Ballot Distribution Schedule

 

Bangladesh: Voter Registration Form

 

Bangladesh: Ballot Paper

Ballot paper from Bangladesh

Bosnia and Herzegovina: Movement of Ballot Boxes to Counting Centre

A certification of the movement of ballot papers from the voting station and the handover to the counting officer

Cambodia: Code Conduct for Election Officials

 

Cambodia: Election Calendar (2002)

 

Canada: Candidates’ Election Calendar (Ontario)

An election calendar for all the actions required of candidates in the run-up to the election. The calendar is specific to a particular province.

Canada: Vote By Mail

An advertising campaign for mail voting with information on what it entails, how it works and the advantages of such a system.

Australia: Candidate Handbook(1996)

Handbook produced for candidates by the Australian Electoral Commission with a description of how exactly they intend to conduct and manage all aspects of the electoral process.

Australia: Candidate Nomination Forms (1996)

 

Australia: Close of Poll Checklist (1996)

Checklist for staff issuing declaration votes

Election Supplies Manual - Code Inc

 

Australia: Code of Conduct

Code of Conduct for Electoral staff from the Western Australian Electoral Commission

United States: Complaint Form (2002)

 

Australia: Declaration Vote Envelopes (1996)

A declaration form to be signed by a voter who may not appear on the voter's roll but certifies that they are registered to vote in a particular election

New Zealand: Declaration by Polling Officer

 

Australia: District Office Inventory for Polling Places

 

Australia: Draw for Ballot Paper Order (candidates)

 

United States: Duties for Polling Staff

Several Poll Positions and their duties.

United States: Early Voting Handbook

A handbook from the elections division of the office of the secretary of state with directions for the early voting officials. Contains guidelines on polling place procedures for a number of elections

Canada: Vote by Mail

 

Russia: Election Calendar - Quick Reference Guide (1996)

 

India: Election Calendar (1997)

Polling dates and Counting Schedules in India.

FAQ-Election Complaints & Disputes (fix)

 

Election Form Control Inventory (1996) (fix)

 

United States: Election Judge Manual

An identification and description of what an election judge is and the responsibility and authority they carry during the electoral process.

United States: Election Judge Recruitment Information

 

United States: Election Judges Manual, Paper Ballots

 

Trinidad and Tobago: Election Management Plan

 

New Zealand: Election Planning Schedule (1996)

Elections Planning Schedule based on the General Elections during 1996.

Croatia: Election Project Management Plan, UNTAES (1997)

A checklist for election planning including tasks, deadline and assignment of responsibiities amongst the election management team.

New Zealand: Election Staff Assessment (1996)

An assessment made by election managers of candidates for employment before the election. The test is used to determine how the candidate will cope with the particular needs of voting station duty such as locating names by alphabetical order and also perusing a number of different figures under pressure.

United States: Election Workers Advertisement (1996)

Election Workers Needed! Are you interested in working at the polls on Election Day? Advertisement for recruitment of election workers in Kansas, United States

Ethopia: Voting and Counting procedures (2004)

Elections manual covering both Voting and Counting processes in 2004

United Kingdom: Electoral Timetable (2003)

 

Ethiopia: Election Timetable (1984/1992)

 

Ethiopia: Polling Station Guidelines (2004)

Guidelines for the Establishment of Local Electoral Offices and Polling Stations and the duties and responsibilities of electoral officers and district coordinators.

Flowchart - Issuance of Ordinary Votes (fix)

 

Singapore: Statement of the poll after counting the ballots

This form is used to report the results for a candidate or a party after counting the votes in Singapore.

Namibia: Forms for the Withdrawal of Nomination

 

Greece: Parliamentary Elections Timetable (2004)

 

Australia: Undertaking Made by Officers and Employees

A declaration signed by persons as they are employed for the election. The declaration commits them to certain conduct and levels of secrecy including also respecting the secrecy of the ballot

UK: Ballot Paper Design for Local elections

UK regulations about ballot paper design for elections to local assemblies

UK: Ballot Paper Design for Parliamentary Elections (1983)

UK regulations on ballot paper design for elections to Parliament.

UK: Ballot Paper Design in European Union Parliament

UK regulations on ballot paper design for elections to the European Parliament.

2008 Election Supplier Directory

Provides information on companies selling voting equipment and electoral supplies used in public and private elections.