The
statement of the vote for each voting station, the progress reports and
cumulative statement of the vote for the counting centre should be prepared
with care since it represents the final results of the election for a counting
centre, unless subject to a recount.
Statement of the Vote for Each Voting Station
The
statement of the vote for each voting station is usually prepared and signed by
the counting officer. In most cases, only one ballot box is used for each type
of election in a voting station, but due to large turnout or large-sized ballot
papers, more than one ballot box can be used for the very same election in a
voting station. If more than one box are used
for each voting station, and votes will be counted at the voting station, the
boxes should be carefully and clearly identify to belong to the specified
voting station.
Representatives
of political parties and candidates present at the counting table often then
sign the form. Their signature is very important as it reflects and
demonstrates that they agree and acknowledge the results.
The
printed name, address, and telephone number, if any, could also be on the form
along with the signature of voting station officials and representatives of
political parties and candidates. In case of any future complaint or investigation,
the electoral management body will then more easily be able to contact these
persons.
Concerning
principle of transparency, it is strongly recommended that the observers as
well as political party and candidate representatives each be able to obtain an
official copy of the statement of the votes.
Statement of the Vote for the Counting Centre
The
person responsible for combining the results for the counting centre should
complete the progress report and the cumulative statement of the vote. The
statement for the counting centre is often signed by representatives of
political parties and candidates.
Information
contained on this form should also be made available to them, and to any
observers present. An official copy of the actual form should be provided.
