The polling station statement of the votes, see Statements of the vote (interim results) - Canada is the interim results form. The poll official and/or poll clerk normally completes this form. One statement of the votes form should be filled out per polling station, even in the case of voting locations housing multiple polling stations. Each polling station has its own ballot box or boxes.
The statement of the votes form could include the following general information:
- the name of the electoral district,
- the number or name of the polling station,
- the date, and
- the signatures of the poll official and poll workers. Representatives of political parties/candidates/options should also write their signatures on the form.
They should include their printed names, addresses and telephone numbers, if any, along with their signatures. In case of any problem, it will then be easier for the electoral management body to locate and contact them.
Specific information on the count should include:
- number of ballots received at the opening of the polls from the electoral management body,
- number of spoiled ballots,
- number of unused ballots,
- number of valid ballots for each candidate, political party or option,
- number of rejected ballots,
- total number of valid ballots, and
- total number of voters who voted on election day according to the voters' list.
(It may be necessary to look at the voting record book as some jurisdictions authorize registration of voters on polling day, and these may be added using the voting record book. Other jurisdictions use separate forms. Please refer to Election Day Registration Additions and Revisions and Election Day Registration Additions and Revisions for more details on election day registration.)
Additional detailed information, such as the serial numbers of the seals on the ballot box, or of the ballot box itself, is required in some jurisdictions.
In several jurisdictions, this form is an important document since it provides the information used by the electoral management body to release both interim and final results. The poll clerk and the poll official responsible for the counting should complete this form with utmost care.
